Project Admin Officer

Taipei, Taiwan

Big Data Exchange (BDx) is a leading Pan Asian hybrid, hyperscale and edge solutions provider with assets located in Hong Kong, Singapore, Guangzhou, Nanjing, Indonesia and expanding footprints in SEA regions.

Our hybrid ecosystem provides colocation, Enterprise Services, private cloud services, disaster recovery services, and interconnect solutions across cloud service providers, telcos, internet exchanges and major data centers.

We power digital transformations and sustainability as part of our core values to provide mission- critical infrastructure for Enterprise IT workloads. To find out more, please visit www.bdxworld.com

The Project Admin Officer will support our Design & Construction Team in efficiently executing our data center construction projects in Taiwan. He/she is responsible for maintaining project documentation, document controlling, coordinating administrative tasks. He/she plays an important role in facilitating effective communication among project stakeholders, ensuring the smooth operation of projects.

To have a Passion for in data center mission critical facilities management space.

Project Administration

• Coordinate schedules and events, assist in preparation of events.
• Assist in the production of documentation, such as prospectuses, tender documents etc. proofread, aesthetics review of documents.
• Attend meetings and prepare meeting minutes, Notes and help chase down outstanding information.
• Protocol management and enforcement, help develop and simply operating protocols. Assists in educating new staff to comply with protocols.
• Maintain relevant trackers such as Request for Information, Client Comment, Defect Trackers etc. and ensure that relevant parties are notified to close out items.

Document Control

• Maintain and update document control systems, databases, and repositories to organize and safeguard documents, ensure version control.
• Receive, review, and log incoming documents, ensuring they meet required formatting and naming conventions.
• Review documents for completeness, accuracy, and adherence to company standards before distribution.
• Document filing and management.
• Establish document control procedures and systems.

General Administration

• Schedule and organize senior management calendars.
• Assist in the preparation of expense reports.
• Manage agendas, travel arrangements, and appointments for the senior management.

Bachelor’s degree in any related field.

• 7+ years of experience in administration or related field.
• Friendly, outspoken, presentable, organized and self-disciplined.
• Disciplined in assigning and reviewing tasks.
• Experience with the construction industry is an advantage.
• Experience working in different countries is an advantage.